Procurement

About

Welcome to the Procurement’s external page for Coleg y Cymoedd. This page is designed to provide information to potential suppliers.

The College has an annual turnover of £41m. In spending approximately £9m a year on goods and services such as IT, cleaning services, travel, equipment, consultancy services and construction, the College must ensure value for money and compliance.

Day to day purchasing decisions are at a departmental level allowing for a devolved responsibility budgeting system. High value procurement activity (>£25,000) are tendered by the relevant department who are best placed to make decisions to meet the operational needs.

To contact Procurement please email procurement@cymoedd.ac.uk

Information for suppliers

‌Coleg y Cymoedd issue tenders where appropriate for various contracts and agreements. We also have access to public sector frameworks and agreements.

As a public sector body the College complies with EU Directives for works, goods and services that exceed the thresholds. Any tenders that exceed the thresholds are advertised on Sell2Wales (link).

No purchase order, no pay policy

We are unable to make payment to you without a valid purchase order number (PO number). You must obtain this number from us and quote it on the invoice to us.

Please ensure that you quote the relevant PO number for that specific order and that you do not inadvertently quote old PO numbers for new orders. This will ensure that we can make payment to you as quickly as possible.

What if I do not receive a purchase order?

It is the College’s policy that all requests for goods and services must be made using an official purchase order. You should request a purchase order before supplying any goods or service to the College. If you have not done so, a purchase order number should be obtained from your contact in the university as soon as possible.

Only goods and services purchased via the Purchase Card are exempt.

What does the purchase order number look like?

A valid PO number from the College will have eight digits.

What will happen to my invoice if I do not quote a valid purchase order number?

Invoices without a valid PO number will be returned to the supplier who must then obtain a valid PO number. Payment terms will only commence on receipt of a valid invoice (Quoting PO Number) which will delay payment being made to you.